Administration

This section describes the pages and processes that make up the Administration module within AssetWise Inspections. The Administration module allows for the setup of assets, users, security, etc., and contains the Site Configuration tools. This module should only be used by administrators.

Administration Module Overview

AssetWise Inspections’ Administration module contains the tools necessary to properly secure and manage the potentially hundreds of users and thousands of assets in the system.

Administrators can group the numerous assets in the system together in asset groups, asset views, and projects to make it easy to search for assets in the system and assign permissions based on the agency's business needs. Groupings can be based on geographical location, asset type, inspection group, or any logical grouping. This flexibility allows administrators to adapt the system to an agency's existing business process and meet their needs.

AssetWise Inspections utilizes a tiered security model based on user groups and roles that provides administrators with the power and flexibility to quickly assign and manage the user permissions in the system. Each person who uses AssetWise Inspections is given a unique username and password that they can use to log in to the system. Every user in the system is assigned to one or more roles which determine their level of access. These roles could be an administrator, manager, inspector, or a read-only data viewer. Once a user is assigned a role, an administrator can grant them access to assets or groups of assets in the system.

The Administration module also contains the Site Configuration tools that enable administrators to configure many aspects of the software to meet their needs. This includes the asset and report settings, creating custom forms with the Forms Designer, and managing workflows, schedule definitions, elements, etc.

Recommended Security Procedure

Properly forming the security framework is the key to quick and seamless security updates in the future. Once the system is established, updates and changes should be infrequent. In order to establish a security system, it is recommended that the administrator perform the initial build of the security framework in the following order:

Create Profiles – The main task for profiles is the initial system setup. After the initial setup, interaction with profiles is often only for minor changes. The need for new profiles is very infrequent.
Create Roles – The main task for roles is the initial system setup. After the initial setup, interaction with roles is often only for minor changes. The need for new roles is infrequent.
Create User Groups – The main task for user groups is the initial system setup. After the initial setup, interaction with user groups is often only for minor changes. The need for new user groups is occasional.
Create Users – The main task for users is the initial system setup. After the initial setup, interaction with users is often only for minor changes or the addition of a new user.
Set Up User Group Security and Supplemental Security – The main task for user group security and supplemental security is the initial system setup. After the initial setup, the securities will occasionally need monitored and updated to suit needs.

Note: Security changes are not immediate. The system must queue the security change requests and process them in order. The processing time is dependent upon the extent of the request. Smaller changes for only a few users will take seconds, larger changes for 10+ users may take a few minutes. The status of these changes can be seen from the View User Asset Permissions page.

Manage Inventory

The Manage Inventory feature, located in the Administration module, houses all of the assets in the system and allows the admin to create and edit assets. AssetWise Inspections’ configurability enables agencies to manage assets of any kind: bridges, culverts, roadways, railways, signs, and any other structures desired.